One of the most powerful features in DataGrows is the ability to customise your workspace to suit the way you work. Whether you want to see more records, focus on specific information, or reorganise your screen layout, DataGrows gives you complete control over how your tables are displayed.
This guide will walk you through the various ways you can personalise your view for maximum efficiency.
Customising Visible Columns
Customising Visible Columns
Every table allows you to choose which columns are displayed.
To customise your columns:
Open the table you want to work in.
Click the Columns option.
Select or deselect the columns you wish to display.
You also have the option to:
Show All Columns – this temporarily shows hidden columns
Hide All Columns – this re-hides hidden columns
Reset to Default View
This is especially useful when you only want to focus on a specific set of information and reduce screen clutter.
Example
If you're reviewing client contact details, you may choose to display only:
Client Name
Trading Name
Contact Person
Email Address
Phone Number
By hiding unrelated fields, you can work more efficiently and reduce distractions.
Best Practice: Show only the columns you need for the task at hand. Fewer columns often lead to faster navigation and easier data review.
Adjusting Table Density
Adjusting Table Density
DataGrows allows you to change how much information is displayed on your screen by selecting different density settings.
Available options include:
Comfortable View
Provides more spacing between records, making information easier to read.
Best suited for:
New users
Detailed data review
Larger monitors
Standard View
Balances readability and efficiency.
This is the default view for most users.
Compact View
Displays more records on the screen at once by reducing spacing.
Best suited for:
Power users
Managing large volumes of data
Quickly scanning records
Example
If you're processing hundreds of tasks, switching to Compact View allows you to see significantly more records without scrolling.
Tip: Users who work primarily with task lists often prefer Compact View, while users reviewing detailed client information may find Comfortable View easier to work with.
Pinning Important Columns
Pinning Important Columns
Sometimes there are columns you need to keep visible while scrolling across a table.
DataGrows allows you to pin columns to either the left or right side of your screen.
How to Pin a Column
Open the column menu.
Select:
Pin Left
Pin Right
The selected column will remain visible while you scroll through other columns.
Example
You may want to pin:
Client Name
Trading Name
Task Status
Assigned User
This ensures that key identifying information remains visible while reviewing large datasets.
Removing a Pin
Once you've finished working with the column, simply choose:
Unpin Column
Alternatively, leave it pinned permanently if it supports your daily workflow.
Best Practice: Keep your most important identifying fields pinned to avoid losing context when scrolling across wide tables.
Managing Rows Per Page
Managing Rows Per Page
At the bottom of every table, DataGrows shows:
How many records are displayed per page
The total number of records available
You can adjust the number of rows displayed per page to suit your preferences.
Why This Matters
Displaying fewer rows can:
Improve system responsiveness
Reduce loading times
Make navigation easier on slower internet connections
Displaying more rows can:
Reduce page changes
Improve visibility of larger datasets
Allow quicker review of information
Performance Tip
If you notice that a table is loading more slowly than usual, try reducing the number of rows displayed per page.
This often improves performance, particularly when working with large datasets.
Sorting Your Data
Sorting Your Data
Sorting allows you to reorganise records based on the information that matters most to you.
Quick Sort
Most columns offer a one-click sorting option.
Clicking the column heading allows you to cycle through:
Ascending Order (A–Z / Lowest to Highest)
Descending Order (Z–A / Highest to Lowest)
No Sort
Advanced Sorting
You can also use the column menu (three dots) to access sorting options directly.
This provides another quick way to:
Sort Ascending
Sort Descending
Examples
Sort tasks by:
Due Date
Priority
Assigned User
Sort clients by:
Client Name
Trading Name
Service Category
Best Practice: Sorting by due dates and priorities can help you identify urgent work quickly.
Reordering Columns
Reordering Columns
Not every user works the same way.
DataGrows allows you to rearrange your table columns so that the most important information appears exactly where you want it.
Drag and Drop Reordering
Simply:
Click and hold a column heading.
Drag it to the desired position.
Release to save the new placement.
Example
If the Work in Progress field is particularly important to your role, you may wish to move it closer to the front of the table for easier access.
Using the Reorder Columns Tool
For more precise control, DataGrows also provides a Reorder Columns feature.
This allows you to:
View all columns in a single list
Move columns into preferred positions
Create a layout that suits your workflow
Example
You may decide that:
Client Name
Trading Name
Client Partner
should all appear together near the beginning of the table for quicker reference.
Once saved, your chosen layout becomes your preferred working view.
Tip: Grouping related fields together can make large tables much easier to navigate.
Personalising Your Workspace
Personalising Your Workspace
The ability to customise your tables means that every user can create a workspace that works best for their role.
A tax administrator may prioritise:
Tax Type
Due Date
Status
An accountant may prioritise:
Client Name
Work in Progress
Assigned Task
A manager may prioritise:
Team Member
Task Status
Completion Percentage
There is no single "correct" layout—the goal is to create a view that helps you work faster and more effectively.
Key Takeaways
Key Takeaways
✅ Show or hide columns to focus on relevant information.
✅ Use Comfortable, Standard, or Compact density settings based on your preferences.
✅ Pin important columns so they remain visible while scrolling.
✅ Adjust the number of rows displayed per page to balance visibility and performance.
✅ Sort data quickly using column headers or menu options.
✅ Reorganise columns using drag-and-drop functionality.
✅ Use the Reorder Columns tool to build a layout that matches your workflow.
By taking a few minutes to customise your view, you can significantly improve your efficiency and create a DataGrows workspace that is tailored to the way you work.